Office Admin/Receptionist Boca Raton, FL, 33487, Boca Raton - Corporate HQ

Office Admin/Receptionist

Full Time • Boca Raton, FL, 33487, Boca Raton - Corporate HQ
As the Office Admin, you're responsible for the organization and coordination of office operations, procedures and resources to handle day-to-day operations with a focus on efficiency and time management. You're responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation for specific company projects as well as act as a liaison between Orangetheory Fitness and our Property Management company to ensure a solid partnership and effectiveness in building operations.

WHAT YOU WILL DO
  • Work directly with the Property Management Team, to help facilitate smooth operations within the building 
  • Assist in general office tasks necessary to ensure our office is run in a smooth, efficient manner, such as filing, photocopying, and collating 
  • Handle customer inquiries, complaints, and BBB notices and distribute to appropriate parties 
  • Establish vendor relationships necessary to effectively run our general business needs 
  • Partner with members of the Executive Committee to coordinate schedules, appointments, local errands, pick up/order lunch, and travel bookings as needed 
  • Collaborate with team members on office staff activities to ensure maximum efficiency 
  • Greet, welcome, and direct visitors appropriately; notify company personnel of visitor arrival 
  • Answer phones, direct calls to the right department; take messages, follow-up if necessary 
  • Manage schedule for conference rooms 
  • Manage and maintain bulk ordering for all corporate office supplies/kitchen supplies, etc. and manage the expenses incurred using our accounting portal 
  • Manage and oversee cleaning crew to ensure the building is always kept clean and tidy.  (Discard of all unnecessary items at the end of each day – any boxes, packages, things left behind etc.) 
  • Manage copier accounts – call them to schedule and see through any service/repair/changes, etc. as needed & order toner Oversee all shipping/receiving for the office, coordinate mail flow in and out of office; collect and distribute parcels and other mail 
  • Work with People Resources department on various onboarding tasks as needed 
  • Help Coordinate travel needs for outside guests as needed 
ARE YOU QUALIFIED?
  • An Associate’s degree or above preferred; High school diploma accepted depending on experience 
  • Experience in an office administration and receptionist experience 
  • Experienced in clerical practices and procedures 
  • Solid computer skills and knowledge of Microsoft Office suite 
  • Experienced in managing multi-line phone systems, scheduling, budgeting and accounting functions 
  • Must have professional and courteous behavior and appearance within this position  
POSITION TYPE
This is a Full-Time position

WORK SCHEDULE
Orangetheory Fitness currently observes the following hybrid work model for employees at the Boca Raton, FL Grove office: 
  • Remote optional: Mondays and Fridays
  • On-site days: Tuesdays, Wednesdays, and Thursdays
Why Join Orangetheory Corporate?
We offer a competitive salary along with exceptional benefits such as:
  • Free workouts at corporate studios
  • Healthcare Benefits: Medical, Dental, Vision among many other supplemental benefits
  • Employer Paid Benefits: Long-Term Disability and Life Insurance
  • Paid Time Off
  • Holiday Pay
  • Parental Leave Pay
  • State-of-the-Art Wellness Center at the Grove office in Boca Raton, FL
  • 401k Plan with Employer Contribution
  • Team Building, Employee Engagement activities and so much more
 

Our Company provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Discrimination of any type will not be tolerated.

 





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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Company Benefits & Perks

Benefits are very important to us. We are constantly looking for ways to increase our benefit package to attract and retain top candidates.

Flexible Schedules
Workout for Free
Fitness casual dress-code
Passionate, collaborative work environment